Free PTA newsletter template
A PTA newsletter works when families can find the date and the ask in five seconds. Use the same parts each time: the big event with time and place, volunteers needed, dates to remember, where PTA money went, and how to join. Download the free template below (Word and Google Docs) or copy the example text for each section.
Last reviewed October 22, 2026
Get the template
Word file (.docx), about 40 KB. Opens in Google Docs, Microsoft Word and Pages. Free, no email needed.
PTA masthead, the big event with a photo spot, volunteer needs side by side, dates to remember, where your PTA dollars went and a join box. In Google Docs, choose File, Open, Upload.
The PTA newsletter, section by section
Subject line
Lincoln PTA: Fall Festival Friday, picture retakes, 6 volunteer spots left
Hello
Hi families, here's what's happening at Lincoln this month and how you can help. It takes two minutes to read.
The big event
One event at the top, with the time, place and what to bring.
Fall Festival is Friday, October 24, from 4 to 7 PM on the back field. Games, a bake sale and the class pumpkin contest. Bring the whole family.
Volunteers needed
Fall Festival
- Two hour shifts at the game booths
- Bake sale drop-off by noon Friday
Coming up
- Book fair helpers, Nov 10 to 14
- Holiday shop setup, Dec 5
Dates to remember
- Oct 24: Fall Festival, 4 PM
- Oct 28: Picture day retakes
- Nov 6: Early release at 12:30
- Nov 13: PTA meeting, 6:30 PM, library
Where your PTA dollars went
Thanks to last spring's fun run, we bought new library books for every classroom and paid for the 5th grade science center trip.
Join the PTA
Membership is $10 a family and every member gets a vote at meetings. Join at [link].
Tips for PTA newsletters
- Make volunteering specific. "Two hour shifts on Friday" gets more yeses than "we need help".
- Show where the money went. Families give more when they see the library books and the field trip.
- Check school rules on photos and leave out student last names.
- Plain words help everyone, including families who read in a second language.
Teachers writing to their own class: see the classroom newsletter template. For ideas, see PTA newsletter ideas. Looking for software to send it? See PTA and school newsletter email.
Or skip the doc
PTA volunteers write newsletters between pickup and dinner. MailWild turns a few lines about the event into a bright newsletter with the dates and sign-up button where families will see them.
With MailWild you tell it your news in a few lines, add your photos or a YouTube link, and it writes the whole newsletter in seconds. You don't start from the doc. Drafts come back in Clean, a plain modern look in your brand color, and one click shows the same draft in Backpack News, the look below, or any other look. Your words and photos stay put. You can also pick a look first and have MailWild fill it in.
- Edit anything in a simple block editor: photos, buttons, two-column rows and color bands. It looks right on phones automatically.
- Send from your own address at your own domain, signed so inboxes can verify it. Schedule it for later or send a free test to yourself first.
- Unsubscribes are handled. A one-click unsubscribe link and your mailing address are added to every email, and bounced addresses are removed.
- See who opened. Each newsletter shows delivered, opens, clicks and unsubscribes.
- Bring your list. Import a spreadsheet (CSV or Excel) or paste a list of emails. Duplicates and bad addresses are set aside for you.
The templates come with the software. Setting up is free: import your list, write, connect your domain and send yourself tests. You pay when you send to your list, priced by list size, with a 14-day money-back guarantee on the first payment. There is no free plan. See pricing.
Questions
What should be in a PTA newsletter?
The big event with time and place, volunteers needed with specific shifts, dates to remember, where PTA money went, and how to join or pay dues.
How often should a PTA send a newsletter?
Monthly works for most PTAs, with a short extra email the week of a big event. During busy months some PTAs go every other week.
How do I get more PTA volunteers from a newsletter?
Ask for something specific, like a two hour shift on a named day, put the ask near the top, and give one way to say yes, such as replying to the email or a sign-up link.
Is this PTA newsletter template free?
Yes. It's a free Word file that also opens in Google Docs (File, Open, Upload). No signup needed.