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Free club newsletter template

A club newsletter should tell members what changed, what's coming and who to cheer for. Use the same parts each time: the main change first, club news and results, a member of the month, the calendar, a note from the board, and one call to show up. Download the free template below (Word and Google Docs) or copy the example text.

Last reviewed October 22, 2026

Get the template

Club newsletter template

Word file (.docx), about 40 KB. Opens in Google Docs, Microsoft Word and Pages. Free, no email needed.

Club masthead with meeting place and time, the main change, results and housekeeping side by side, member of the month with a photo spot, calendar, a note from the board and a see-you-there box. In Google Docs, choose File, Open, Upload.

Download the template

The club newsletter, section by section

The example is a run club. Swap in your garden club, book club, league or alumni group; the shape stays the same.

Subject line

Lakeside Run Club: Saturday runs move to 7 AM, member of the month, holiday 5K

The main change

Lead with what members need to do differently.

Saturday runs now start at 7 AM, an hour earlier, because it's getting dark later in the morning. Same place, by the boathouse.

Club news

Results

  • 23 runners on last Saturday's loop
  • New club 5K record: 18:42 by Sam Ortiz

Housekeeping

  • Dues for next year open December 1
  • Club shirts are in. Pick yours up Saturday.

Member of the month

Priya ran her first half marathon in 1:58. She joined in March. Say hi on Saturday.

Calendar

  • Every Saturday: 7 AM group run, all paces
  • Every Wednesday: 6 PM track workout
  • Nov 27: Turkey Trot 5K. Club tent near the finish.
  • Dec 13: Holiday party, 6 PM, Harbor Grill

From the board

We're looking for a new treasurer for next year. It's about two hours a month. Talk to any board member.

See you Saturday

7 AM at the boathouse. All paces welcome. Bring a friend.

Tips for club newsletters

  • Names and photos. Members read for each other. A member of the month is the most-read part of most club newsletters.
  • A standing calendar. Repeat the regular meetups every issue so new members learn them.
  • Use the newsletter to fill roles. A treasurer or event lead is easier to find with a clear time estimate.
  • A real email beats a PDF. More on that in newsletter software for clubs.

Or skip the doc

Most club newsletters are written by whoever said yes at the last meeting. MailWild takes their notes and makes a newsletter members will open, like the bold Club Bulletin look below.

With MailWild you tell it your news in a few lines, add your photos or a YouTube link, and it writes the whole newsletter in seconds. You don't start from the doc. Drafts come back in Clean, a plain modern look in your brand color, and one click shows the same draft in Club Bulletin, the look below, or any other look. Your words and photos stay put. You can also pick a look first and have MailWild fill it in.

A MailWild newsletter in the Club Bulletin look on a dark page: a photo of runners on a beach, a bold Saturday runs move to 7 AM headline, two big numbers, a member of the month with a photo, a quote and a bright green RSVP band.
The Club Bulletin look, one of 15 that come with MailWild, rendered by the same code that sends the email. The sender name and photos are examples; MailWild won't send until you replace each example photo with your own or remove it.
  • Edit anything in a simple block editor: photos, buttons, two-column rows and color bands. It looks right on phones automatically.
  • Send from your own address at your own domain, signed so inboxes can verify it. Schedule it for later or send a free test to yourself first.
  • Unsubscribes are handled. A one-click unsubscribe link and your mailing address are added to every email, and bounced addresses are removed.
  • See who opened. Each newsletter shows delivered, opens, clicks and unsubscribes.
  • Bring your list. Import a spreadsheet (CSV or Excel) or paste a list of emails. Duplicates and bad addresses are set aside for you.

The templates come with the software. Setting up is free: import your list, write, connect your domain and send yourself tests. You pay when you send to your list, priced by list size, with a 14-day money-back guarantee on the first payment. There is no free plan. See pricing.

Questions

What should be in a club newsletter?

The main change or news first, club results and housekeeping, a member of the month, the calendar of regular meetups and events, a note from the board, and one call to show up.

How often should a club send a newsletter?

Monthly suits most clubs. Clubs that meet weekly sometimes send a short weekly note with the calendar instead.

Should a club newsletter be a PDF?

A PDF attachment is extra work to open, especially on a phone. A newsletter written in the email itself is easier to read and its links work.

Is this club newsletter template free?

Yes. It's a free Word file that also opens in Google Docs (File, Open, Upload). No signup needed.

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